EXECUTIVE SECRETARY – MARINE/CONSTRUCTION (CAPE TOWN)

  • South Africa
  • Mining and Construction Roles
  • Market Related
  • Full time

Description

Our Client has a vacancy for an Executive Personal Assistant to the Managing Director and his executive team, to be based at the Cape Town office. The successful candidate will be a dynamic and experienced individual with the ability to take responsibility and act proactively.

Duties & Responsibilities

  • Manage day-to-day operations of the MD and his directors’ offices
  • Plan & schedule meetings and appointments, and manage calendar
  • Screen telephone calls, taking messages and management of Directors’ diaries
  • Arrange video and teleconferences
  • Conduct project-related research and collate documents
  • Prepare and edit correspondence, reports and presentations
  • Communicate with external clients and partners
  • Arrange events and conferences
  • Arrange catering for meetings and functions
  • Processing and reconciliation of expense claims
  • Occasional personal errands
  • Looking after promotional material – ordering and inventory

Minimum Requirements

  • National Diploma in Office Management or relative qualification is a distinct advantage
  • At least 10 years’ experience as an Executive PA
  • Well-developed organisational and time-management skills & ability to work independently
  • Proficient in MS Office
  • Professional and effective verbal presentation and writing skills
  • Ability to work under pressure, prioritise tasks and manage deadlines
  • Maturity to handle a range of situations
  • Attention to detail
  • Maintain a high level of professionalism and confidentiality

NB: English and Fluent Afrikaans is essential for this position. 

Experience Required

10+ years

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